Careers

Area Program Manager – Funded Programs

Overview

The primary purpose of the Area Program Manager (APM) of Funded Programs is to plan, organize, coordinate and oversee the day-to-day operations of 5-8 out-of-school time programs. The Area Program Manager will support onsite staff in the development and implementation of program services at assigned school sites in accordance with agency, state and school district guidelines. The position will also be responsible for monitoring the health, risk and safety practices at each program. The APM will perform regular observations and data collection as related to agency and funder requirements, administrative compliance and life skills training competencies. The APM of Funded Programs will also assist in tracking all grant related data, preparing reports and communicating with funders and stakeholders.

OPEN POSITIONS

Job Type

Full Time

Hours

Monday through Friday – 9:00 am to 5:00 pm

Medical, dental, vision, disability and life insurance coverage

401k/Roth with employer match

Paid time off

Summary of Job Responsibilities

General Duties

Provide leadership to assigned program sites through coaching, program oversight and administrative management.
Be responsible for 5-8 school-based programs that are typically funded by federal, state or local sources.
Become familiar with grant expectations and requirements for respective programs.
Learn, model and promote life skills training.
Articulate the Clayton Youth Enrichment vision, mission and values.
Attend all required training sessions and meetings.

Staff Management

Provide direct and indirect supervision and support to assigned site coordinators and program staff, respectively, as required in daily operations of the program.
Ensure adequate staffing for assigned programs and maintain responsibility for hiring and retaining quality staff.
Complete annual and mid-year performance appraisals and employ coaching strategies for staff on both personal and programmatic goals.
Promote high expectation levels with corresponding recognition for excellence and achievement.

Program Development

Work to continually improve the program based on evaluations, feedback, site observations and action plans.
Provide marketing materials and monitor attendance per funding requirements.
Assist in training and coaching staff to implement the program model.
Work with Clayton coaching team to evaluate and build action plans for programs to improve quality and compliance.
Serve as a liaison between school administrators, site staff and Clayton office staff.
Respond to concerns from participating campus administrators and parents; mediate and facilitate effective conflict resolution in a timely fashion.
Ensure that Clayton’s life skills training efforts are fulfilled at the program site level and that curriculum and daily schedule components are being maintained.

Administrative

Ensure programs meet all regulations and requirements of governing agencies.
Help develop effective procedures and policies to ensure a productive program.
Help establish and monitor each program budget; abide by spending guidelines.
Prepare and provide reports as required
Maintain regular data collection.
Monitor and ensure all Clayton compliance documentation is met.

Behaviors Associated with Life Skills Training

Model behaviors associated with Clayton’s life skills training curriculum.

Consideration

Understand others
Treat everyone with respect
Demonstrate empathy
Observe social cues and cultural norms

Leadership

Problem-solving
Critical-thinking
Communication
Ethical decision-making

Independence

Emotional control
Goal-oriented
Executive-functioning
Self-regulation

Mindfulness

Identifying strengths
Accepting weaknesses
Assessing emotional responses
Self-assurance

Building Relationships

Effective communication
Shared goals
Understand differences
Collaboration

QUALIFICATIONS:

Strong communication, public relations and interpersonal skills
Strong organization and time management skills
Excellent written and verbal communication skills
High degree of computer proficiency using Microsoft Office
Maintain annual training requirements as mandated
Successful completion of TXDSHS background check
General knowledge of assigned local school districts preferred

Education/Experience

Must be at least 21 years of age
At least 4 years of experience in a similar setting
Bachelor’s degree in education, recreation, child development or related field required
Supervisory experience of small to medium teams, as well as multi-program management
Experience in fiscal/budget management, data reporting and management information systems
Demonstrated competence in program development, marketing, implementation and evaluation
Working knowledge of local youth service organizations and population to be served
Fulfill TXDSHS requirements for licensed child care director, as necessary

Professional Conduct

Actively engage in professional and personal development
Ability to receive and conduct regular coaching and feedback sessions
Network with other Clayton program managers and community professionals
Conduct oneself in a professional, ethical manner, in accordance with generally accepted community standards and Clayton’s employee policies
Ability to complete Clayton onboarding process and pre-service requirements in a timely manner

Physical Conditions

Requires daily standing, sitting, bending and stooping
Requires normal range of hearing and vision
Requires the ability to lift up to 40 pounds

Work Environment

Ability to work flexible schedules when necessary and drive to multiple locations in Fort Worth
Available to work Saturdays and/or evenings if needed (approx. 3-4 times per year)
Complete 30+ hours of paid training/professional development, occasionally out of the area

Environmental Conditions

Noise level in the work environment is usually moderate
No or very limited exposure to physical risk
Risk of exposure to childhood diseases

Job Summary

This position description does not list all the duties of the job. Employees may be asked to perform other functions and duties and will be evaluated, in part, based upon performance of the responsibilities in this job description. Management has the right to revise this job description at any time. The job description is not a contract for employment. The employee or employer may terminate the employment relationship at any time for any reason. Clayton Youth Enrichment is committed to providing equal employment, to all qualified applicants and staff regardless of race, race, color, gender, creed, religion, national origin, disability, economic status, sexual orientation or any other classification protected by applicable federal or state laws. Clayton provides reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodations for any part of the application and hiring process should contact the hiring agency directly. To request reasonable accommodations in response to a job announcement, contact the Human Resources Department via Email at HR2@ClaytonYouth.org or (817) 923-9888 [Telecommunications Relay Service (TRS) 711].